Committee Structure

Isadora Duncan Dance Awards Committee Structure

October 1, 2007

  1. NUMBER OF MEMBERS: The Awards committee shall have no fewer than ten members and no more than 25, with the goal of starting each seasonal year with 25 members.
  2. TERM OF TENURE: Each member is elected to serve a three-year term, followed by up to three one-year renewable terms.  Working artists may elect to serve a one-year term instead of a three-year term. The total consecutive years served on the committee may not exceed six years.  Following the maximum term of six years, a member must step down from the committee for at least one year before becoming eligible for re-election.
  3. ELECTION OF MEMBERS: Nominations are solicited from the entire Bay Area dance community.  Nominations are then considered and recommended by the Committee’s Membership subcommittee.  New members are then elected by a simple majority of the Committee.
  4. COMPOSITION OF COMMITTEE: The Committee does not wish to quantify its membership, but sincerely attempts to see that the variety and diversity of the Bay Area dance community are represented in its composition. In addition, the Committee recognizes that its composition must address the geographic breadth of the Bay Area, as well as its multicultural past, present and future.
  5. MEETINGS: The Committee meets twelve times a year, including one Annual Voting Meeting at which the Awards are selected.  A quorum for meetings is five members; for the Annual Voting Meeting, at least two-thirds of the eligible Committee members must be voting, in order to constitute a quorum.  The discussions at all meetings are to be kept confidential.
  6. ATTENDANCE POLICY: Committee members are strongly encouraged to attend all meetings. If a Committee member misses more than four meetings, that member will be considered unable to fulfill Committee responsibilities and will be asked to step down from the Committee.  If a Committee member misses three meetings, the Chair of the Committee will notify that member of the Attendance Policy. Special circumstances will be reviewed at the discretion of the Governance and Finance Committee.
  7. RESPONSIBILITIES OF MEMBERS: Committee members should have a passionate interest in dance and a desire to see it flourish; a wide-ranging vision; and an appetite for dance outside their immediate specialty. The Committee is particularly concerned that the full spectrum of dance in the Bay Area be recognized and reviewed.  To honor these obligations, members are required to attend at least 20 dance performances each seasonal year.  Continued eligibility as a Committee member will be contingent upon the Committee’s own review and acceptance of member’s attendance at Bay Area dance events, although Committee members are also encouraged to attend performances of visiting companies.  It is imperative that members respect the confidentiality of all discussions and decisions that are made during their tenure on the Isadora Duncan Dance Awards Committee.  Official information is released only through the Committee’s own announcements, press releases, and the In Dance Calendar.
  8. STRUCTURE OF COMMITTEE: At the last meeting before new members join the Committee, the Committee elects a Chairperson (or Chairpersons) for a one-year renewable term and appoints the following sub-committees:  Fundraising, Production, Governance and Finance, Membership, Awards Nominations, and Publicity. For purposes of taking minutes at regular monthly meetings, Committee members shall function as Recording Secretary on a rotating basis, meeting by meeting, unless otherwise agreed.
  9. COMMITTEE MEMBER ENTITLEMENTS: The Committee shall certify membership and make the list of current Committee members available to Bay Area presenters, companies, etc., in order that complimentary tickets to eligible performances be available to Committee members whenever possible. Committee members receive no additional compensation. Committee members may be asked to make contributions to support the work of the Committee, especially the Awards ceremony.
  10. COMPLIMENTARY TICKET POLICY: The Isadora Duncan Dance Awards Committee shall send its membership list to all Bay Area Dance presenters and working companies.  Artists and their managers are not encouraged to solicit attendance from Committee members directly.  The primary source for concert attendance information is the In Dance calendar from Dancers’ Group. Artists and their managers are encouraged to list events in this publication.  Committee members should call organizations directly; identify themselves as members of the Isadora Duncan Dance Awards Committee; and request one ticket per concert.  Two may be requested on a space-available basis only. Unusable complimentary tickets are not transferable to anyone else who is not an official Committee member and must be released back to the organization for sale at least one day in advance of the concert date. Strict adherence to complimentary ticket policies will help to ensure the integrity of the Committee process.